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10 Online New Year's Resolutions
By Judith Kallos
Happy New Year! New attitude? New habits? How about 10 Online New Year's
Resolutions?
For almost a decade now I have reviewed the issues that need to be
addressed and update this article before the first of each year. 2005
brought many changes, unfortunately, when it comes to proper technology use,
many still feel online is a free for all. Certainly that is not the case and
is simply a misnomer to lend shelter to those who still do not want to make
the effort to learn the online rules of the road. So, without further adieu,
shall we begin?
As I am sure you can relate, almost every New Year's resolution is based
on improving attitudes and changing habits. From loosing weight to getting
out of debt to trying to live a happier life, every one of us has or will
have some sort of conversation with ourselves in regard to the New Year and
changes we would like to make or better yet have the control to make. If we
follow through on 5% of these resolutions; we are way ahead of the pack!
Below are the 2006 New Year's Online Resolutions. Everyone can improve on
their skills -- if they are willing. Remember, perception is the only
reality online! Perceptions are made about you based on how you choose to
use technology - positive and negative alike.
For whatever reason, these issues in particular, are those that I notice
are neglected by too many on a daily basis. Make a commitment to improve in
these areas and you may find your online activities to be more enjoyable as
well as more profitable and effective. It won't hurt; rather it will only
add to the positive impression you will make with those who communicate with
you.
Many who may never have the pleasure of meeting you in person will only
have your use of technology to form their opinions about who you are and
what you would be like to get to know, do business with or form a
relationship with. The perception of the type of person you are, as well as
whether you are a fish out of water online, will certainly be apparent by
the efforts you choose to make or neglect in these areas.
- I will not forward an e-mail unless it specifically applies to the
person I am sending to. I will include a personal note to that person so
they know why I am forwarding that particular e-mail their way. If I
must send or forward the same e-mail to a group of contacts, I will do
so only when I put their e-mail addresses in the BCC: field to protect
their privacy (especially if they don't know each other).
I will also set a good example by removing any visible e-mail
addresses within the body of the forward from previous irresponsible
forwarders who did not feel the need to protect their contact's privacy.
- I will take the time to make sure that my sentences are complete,
capitalized and include proper punctuation. Using proper sentence
structure and taking the extra time to ensure that my intent and tone
are clear, will do nothing but reflect positively on me. Making these
efforts will go a long way to ensuring communicating with me is easy
while having the added benefit of helping to avoid any
misunderstandings.
- I will not send an unannounced large attachment of any kind, even
the ones I think are very special photos of [insert here: RFQs, PDF
files, sales flyer, Power Point presentation...], until I ask first when
would be the best time to send it to the intended party. This way, I do
not fill their e-mail box without notice causing all their other e-mail
to bounce. The fact is I do not know what the other side's e-mail
activity is like to assume my attachment will not cause any unnecessary
problems for them. Think of the other side, not just of what you want to
do.
If I do not know how to determine an attachment's size, I will learn
how before I send it by e-mail! I will also have enough common sense to
not send business attachments outside of business hours when someone may
not be there to download the attachments and keep their inbox clear.
- Every e-mail I send will be courteous and include a proper greeting
and closing which includes my name. Typed properly too! Names in small
case or all caps reflect either a lack of education or tech savvy;
neither of which is a good thing.
My extra effort in this area, when many feel these details are not
necessary, will ensure I am viewed as someone who "gets it" and is a
pleasure to communicate with. Nice greetings and closings avoid my
e-mails coming off as demanding or terse and reflect that I understand
common courtesies.
- I will not copy or use any text, graphics or content from another
Web site or author without their explicit permission to do so. The
online world, contrary to popular belief, is not a public domain
environment! I will not use another author's writings in whole or in
part without them being aware of exactly what I am doing and where I
will use their information. I will not post e-mails that were sent to me
privately for any reason in a public forum without the original sender's
permission. These are all serious copyright and privacy issues that I
need to be aware of, practice and respect.
- There is no place online for profanities, accusations or rudeness
just because I am safely encroached behind my monitor. If I run into
problems with another onliner in a chat room, message board or by e-mail
who does not communicate with clarity and courtesy, I will simply cease
communicating with them. If I need to respond, I will take the high road
and not stoop to personal digs and innuendo. I will report ongoing
abusive e-mails or threatening behavior to my ISP for proper handling.
- I will be very respectful about how I use my employer's technology
resources understanding they are paying the bills and I am on their
time. I also understand that I should not assume any level of privacy
while using company equipment, connectivity or e-mail resources. I will
make a point of reviewing my employer's policies so that I am familiar
with them so I can avoid any future problems.
- I will refrain from formatting my e-mails with colored text, bolding
and/or italics because I know it may not look as I intended when
received on the other side. I also understand by making the extra effort
to add emphasis with formatting, it may be taken the wrong way or even
over-emphasized by the recipient. I will learn to relay my thoughts
clearly with the written word rather than having to rely on formatting.
I understand if I take the time to choose my words carefully and reflect
on how I use them, formatting is not necessary.
- When I sign up for a Web site service, newsletter or am sending an
inquiry, I will take the time to add that site's e-mail address to my
address book, white list or approved senders list so that the response
can get through any spam blocking software my ISP, online service or
that I may have in place to block spam. I understand that if I don't
make this effort, the response to my request or subscription may not
make it to my inbox and I'll have no one to blame but myself.
- I will make a point of understanding each online service or Web site
I choose to use by reading their Frequently Asked Questions, Terms of
Service and Help area. I understand that I need to eliminate my actions
or lack thereof as a possible cause of a perceived problem before
pointing fingers at others. I also need to be aware of how each site
operates so that I may use their services and resources properly. If in
fact something does appear amiss, I will e-mail with courtesy asking for
assistance in resolving my difficulties rather than making blunt demands
or accusations based on my assumptions alone.
There you have it! Your Ten 2006 New Years Online Resolutions to work on
for the year ahead so that folks don't cringe when they see your name in
their inbox. Just imagine if every onliner made these efforts? Joy, joy! See
you back here next year!
About the Author: Judith Kallos is an authoritative and good-humored
Technology Muse who has played @
http://www.TheIStudio.com
for over a decade. Check out her popular E-mail Etiquette Web site and Book
@:
http://www.NetManners.com.
Article Source:
http://EzineArticles.com/?expert=Judith_Kallos
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